Nonprofit Bookkeeping That Supports Your Mission
Expert fund accounting and compliance services for nonprofit organizations. Stay donor-ready and IRS compliant while focusing on your mission.
Challenges We Solve
Tracking restricted, unrestricted, and temporarily restricted funds according to donor intent
Our Solution: Robust fund accounting system with automated restriction tracking and compliance reporting that meets GAAP standards
Impact: Maintain donor trust and eliminate risk of improperly using restricted funds
Meeting complex reporting requirements for multiple grants with different compliance needs
Our Solution: Dedicated grant tracking with automated compliance reporting, budget monitoring, and grantor-specific financial statements
Impact: Never miss a grant deadline and maintain excellent relationships with grantors
Accurately allocating expenses across programs, administration, and fundraising for Form 990
Our Solution: Sophisticated cost allocation methodology that properly distributes expenses while maximizing program percentage
Impact: Present optimal financial ratios to donors while maintaining IRS compliance
Tracking contributions, providing timely acknowledgments, and generating donor reports
Our Solution: Integrated donor tracking with automated acknowledgment letters and comprehensive donor giving analysis
Impact: Strengthen donor relationships and meet all IRS substantiation requirements ---
How We Help NonProfit Bookkeeping Services Businesses
Fund Accounting
Complete fund accounting with restriction tracking
- ✓Unrestricted, temporarily restricted, and permanently restricted funds
- ✓Net asset classification per FASB ASC 958
- ✓Fund-to-fund transfers tracking
- ✓Donor restriction compliance
- ✓Statement of Financial Position (GAAP compliant)
Grant Management
Comprehensive grant tracking and compliance
- ✓Multi-grant budget tracking
- ✓Grant expense allocation
- ✓Compliance deadline monitoring
- ✓Grantor financial reports
- ✓Indirect cost rate calculations
Donor Tracking & Acknowledgments
Detailed contribution tracking and donor stewardship
- ✓In-kind donation valuation
- ✓Automated acknowledgment letters
- ✓Donor giving history and analytics
- ✓Pledge tracking and management
- ✓Major donor reporting
Form 990 Preparation
Expert Form 990 preparation and IRS compliance
- ✓Complete Form 990 preparation (990, 990-EZ, 990-PF)
- ✓Schedule A, B, and other schedule completion
- ✓Functional expense allocation (Schedule O)
- ✓Executive compensation analysis
- ✓Public disclosure compliance
How We Helped Community Hope Foundation
Social Services Nonprofit
The Challenge
Growing nonprofit with $2M annual budget struggling with fund accounting across 8 restricted grants, spending 30+ hours per month on manual tracking. Previous accountant couldn't properly allocate program expenses, resulting in a low program percentage that concerned major donors.
Our Solution
Implemented comprehensive nonprofit accounting system with fund-based tracking, automated grant compliance reporting, and sophisticated program cost allocation methodology.
Results Achieved
How It Works
Nonprofit Assessment
We evaluate your current fund structure, grant requirements, donor restrictions, and Form 990 preparation needs.
Chart of Accounts Setup
Create or optimize your chart of accounts for fund accounting, program tracking, and Form 990 reporting.
System Integration
Connect your donor management system, payroll, and banking for seamless data flow.
Ongoing Compliance & Reporting
Monthly financial statements, grant reports, donor acknowledgments, and annual Form 990 preparation. ---
Frequently Asked Questions
Do you understand nonprofit accounting standards (GAAP)?
Yes. Our team is expert in FASB ASC 958 (nonprofit accounting standards) including net asset classification, contribution revenue recognition, functional expense allocation, and all nonprofit-specific reporting requirements.
What size nonprofit organizations do you work with?
We work with nonprofits of all sizes, from small community organizations with $100K budgets to established nonprofits with $10M+ budgets. Our services scale to your organization's needs and complexity.
Can you help with grant compliance and reporting?
Absolutely. We track grant budgets, monitor compliance requirements, allocate expenses properly, and prepare grantor-specific financial reports on your required schedule (monthly, quarterly, or annually).
How do you handle in-kind donations?
We properly value and record in-kind donations per IRS guidelines, provide appropriate donor acknowledgments, and ensure correct reporting on Form 990. We can also help establish policies for accepting and valuing non-cash contributions.
What donor management systems do you integrate with?
We integrate with all major nonprofit donor management systems including Bloomerang, DonorPerfect, Little Green Light, Kindful, Raiser's Edge, and more. If you use a different system, contact us about integration options.
Do you prepare Form 990 for all nonprofit types?
Yes. We prepare Form 990, 990-EZ, and 990-PF for public charities, private foundations, and other tax-exempt organizations. We also handle state charitable registration requirements and annual report filings.
Can you help improve our program expense percentage?
Yes. Through proper cost allocation methodology and functional expense analysis, we often help nonprofits accurately reflect their true program spending. We ensure your allocation is defensible, compliant, and presents your organization in the best light. ---
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Ready to Transform Your NonProfit Bookkeeping Services?
Schedule a free consultation to see how our specialized accounting services can help your business thrive.